Microsoft SharePoint

Microsoft SharePoint helps organizations share and collaborate securely with colleagues, partners, and customers

About Microsoft SharePoint

What is Microsoft(MS) Sharepoint? Microsoft Sharepoint is a leading content and data management platform that empowers the organization to collaborate, share and discover content that matters to you, anywhere, on any device. The development of sharepoint helps to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization. The deep level of control and systematic data management options available within Microsoft SharePoint, coupled with powerful functionality. Businesses can meet their requirements with best control as per their need. TechnomaX Systems, a Microsoft Sharepoint Gold Content and Collaboration partner , will work with your organization to take your workspace to the next level of productivity and growth. read more

MS SharePoint is a document management solution used by businesses of all kinds to boost team output. The sharepoint workspace can be used to securely store, organize, share, and access data from any device. Microsoft(MS) SharePoint is a document management solution and a collaboration web application. It is an enterprise information gateway that can handle Intranet, Extranet, and Internet sites. Because SharePoint is a web-based platform and a data management system with a variety of products and technologies, that can be used to create a variety of corporate portals.

Microsoft SharePoint is a business collaboration and a data management system that allows companies to build intranet portals, automate business processes, and connect with their teams by securely storing, organizing, and sharing information or documents within teams or with external users.

Microsoft SharePoint is a web-based collaboration and document management software. Sharepoint workspace or its content management capability, lets users and organizations securely store, share, and collaborate. It is a Microsoft award-winning product that assists millions of businesses in increasing productivity. SharePoint is one of the most widely used portal technologies, with many small to large enterprises adopting it to build their portals. It is a scalable, expandable, and configurable portal solution for diverse enterprises.

It enables your company to better store, distribute, and manage digital information. You may quickly construct team sites for collaboration, and you can store information, documents, and other files using sharepoint lists and libraries.

According to the Microsoft official site, Microsoft SharePoint is used by more than 200,000 organizations and 190 million people for intranets, team sites, and data management.

The tool is believed to have a wide range of applications in numerous industries, with usage varying greatly amongst businesses. SharePoint is a form of online collaborative solution at its most basic level. A combination of specific procedures, tactics, and tools known as Enterprise Content Management (ECM) enables a business to efficiently gather, arrange, store, and disseminate essential information to its staff, stakeholders, and clients. You can build an intranet using the data management platform known as Microsoft SharePoint. Furthermore, rather than relying on systems like bulk mail, which can be difficult to manage given the scale and selectivity that MNCs face today, SharePoint is a document management solution which includes a platform for exchanging documents and data with individuals who need them right away, in an extremely efficient and secure manner.

Microsoft SharePoint Online: What is it used for?

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    Microsoft SharePoint Online means, to put it simply, is a cloud-based and web-based technology combo that makes it simple to store and share information with an organization. Sharepoint online task management also enables collaboration with users like vendors and customers.

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    One site, newsfeed, and sites make up the three primary sections of SharePoint online

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    A component of the office 365 set of services is SharePoint online.

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    Microsoft SharePoint is used to develop websites by both large and small businesses.

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Microsoft SharePoint Features

Advantages of Microsoft SharePoint

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    Microsoft SharePoint offers several important features and perks that aid in team collaboration and productivity.

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    Cooperation and sharing within the team

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    Microsoft SharePoint sites can be built and used by organizations to support organizational collaboration and productivity. Organizations can make intranet portals for their internal employees, public-facing sites for their users, and so on.

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    Organizations can construct team sites for different teams with lists and document libraries to store information and documents and securely share them with others. You can also construct subsites for different departments within a site and store related documents or information in those subsites.

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    Another important factor is Sharepoint Online task management. Task lists to develop and maintain team tasks, contacts lists to store contact information, calendar lists to arrange events, and other templates are available in MS SharePoint to make it easier for teams to communicate.

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    MS SharePoint is simple to use, and you can effortlessly share documents and information with your team members and business users in a secure manner, improving team collaboration.

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    As we all know, an organization's data is its most important asset. However, Microsoft SharePoint guarantees that whatever data you share will be protected in every way. To guarantee that private data kept in the cloud are never exposed to security risks, it also uses cloud solutions.

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    Highly Responsive

    Microsoft SharePoint works well across all platforms and smartphones. It carries out crucial duties like document sharing, keeping track of financial data, responding to consumer inquiries, etc.

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    Integrated data management platform

    It enables simple integration of tools like Simple Object Access Protocol (SOAP), Extensible Mark-up Language (XML), many Application Programming Interfaces (APIs), and event handlers for documents and lists.

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    Content Management

    The creation, updating, and deletion of content on a website is an extremely challenging task for a non-technical person. MS SharePoint offers content management, making it simple for non-technical users to add, edit, and remove information from websites.

Advantages of Microsoft SharePoint over other collaboration tools

Primarily provides two kinds of cooperation:

  • imgTeam-based collaboration

    To help a group of people work together on a project, MS SharePoint service offers a wide range of capabilities that could be very helpful when working with other team members. Any team member can start a project in SharePoint, choose who can participate in it, and specify what access each participant will have.

  • imgCollaboration throughout the entire organization:

    Microsoft SharePoint may facilitate cross-departmental collaboration via a variety of tools, including document storage and data management systems. The intranet, which connects all business units and houses all corporate papers, policies, news, etc., is the hub of company-wide collaboration. Through message tools, blogs, discussion boards, and other intranet features, employees from various departments may rapidly communicate with one another. Additionally, SharePoint intranets can support corporate life through communities, which forges links that are valuable for fostering collaboration. This goes beyond business communication.

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Microsoft SharePoint is Effective for fostering Employee cooperation

Integrated environment

One of the key factors in the success of Microsoft SharePoint is that it works with other Microsoft products. Additionally, it interfaces quickly with outside software like CRM and others.


Microsoft SharePoint service enables a business to employ only the tools that are required, rather than clogging it up with surplus software. Thus, MS SharePoint services makes it possible to develop a system that satisfies the collaboration requirements of companies of any size or industry.

It allows you to manage user rights by their roles. SharePoint controls who are permitted to view, edit, remove, and conduct other operations like approvals, making collaboration well-organized.

Productivity is increased since it's possible to connect to it from anywhere in the globe, such as from home.

Improved project management

Microsoft(MS) SharePoint provides real-time collaboration and commenting as well as document version history preservation. As a result, due to features like task and deadline tracking, it guarantees everything is on track and creates complete visibility into projects. Additionally, sharepoint services guarantees consolidated project management across the board for the company.

Additional Features of Microsoft SharePoint

MS Sharepoint Workflows can help you automate your business processes

Using MS SharePoint workflows or Microsoft Flow, you may automate your business process. This saves money, time, and effort. It doesn't matter if it's about to leave requests, timesheet management, material management, or laptop requests. Out-of-the-box, SharePoint workflow templates are available in SharePoint, and you can utilize them or design custom workflows in Microsoft Sharepoint platform.

  • Search

    Organizations can benefit from SharePoint's strong Search feature. When users search for something, they should get relevant documents or information. Links to documents, list items, web pages, libraries, and sites can all be found in Microsoft SharePoint Search results. Furthermore, SharePoint search results are security snipped, which means that if you don't have access to the material, the document or list items won't appear in the search result.

  • Build

    Microsoft SharePoint comes with several capabilities that you may use right away in your business without requiring significant customization. However, MS SharePoint service allows you to create with a variety of industry-standard technologies such as JavaScript, jQuery, AngularJS, Rest API, C#.Net, and others. Custom solutions can be created and deployed to MS SharePoint.

Microsoft SharePoint Administration: How do TechnomaX's help your business to grow?

  • When considering a list of Micosoft sharepoint partners in UAE, Technomax Systems, as a Microsoft Sharepoint Gold Partner who has worked with some of the prestigious organizations in the United Arab Emirates and pride in delivering some of the best projects in these organizations. Be it our intranet portal, robotic process automation projects,or any app development, we have collaborated with the client in bringing out all their needs and then delivering on the basis of their needs. We, as a Microsoft sharepoint partner, believe in collaborating with the client to bridge all communication gaps and understand the client’s requirements for the project.

  • In terms of completed projects, customer satisfaction is our biggest reward. Our intranet portal is one of our products that has been in demand by clients from various industries, as collaboration and communication have become an inevitable part of the millennial work life. Due to the COVID-19 pandemic and the whole work-from-home method being inherited by the most acclaimed companies, employees were facing communication, collaboration, and a sense of belonging to the companies. Our intranet portal assisted our clients in giving their employees the right platform to communicate, collaborate and feel connected plus valued by the company. The clients were also relieved of sending mass emails about announcements or news, which helped them create a good platform for new employees to learn about the company and their team.

  • Some of the unique features of our intranet portal include a unified search bar, a highlights section to know the day-to-day happenings of the organization, a news section, a recent files section that is linked to one drive of each employee, and quick links that are customizable for specific needs of the employee. A document repository and an organization chart are also available for employees to understand the hierarchy of the company. These distinctive features of our portal make it a must-have in organizations.

  • Manual work is always tied to discrepancies and errors, and can be time-consuming as well. Most of the repetitive tasks require a dedicated person to be on it at any point in time. Enter ‘Process Automation’ and automate almost every task which can now be performed with simple clicks and in far less time. We would have a sit-down session with the client, learn and understand their process, and automate their processes accordingly. Our clients were satisfied with their questions being acknowledged and were content with the automated process.

Frequently Asked Questions

What is Microsoft SharePoint?

A Microsoft-hosted cloud-based service for companies of all sizes. Any organization can sign up for a Microsoft 365 subscription or the stand-alone SharePoint Online service in place of installing and running SharePoint Server on-premises.

What are the advantages of SharePoint?

  • Multi-purpose functionality built-in
  • Centralized administration
  • Customizable
  • Document management and collaboration
  • Site consolidation
  • Integration with your existing apps
  • Enhanced security
  • Ease of use and design assistance
  • Content management
  • Speed up and streamline business processes.

What are the Document Management features of SharePoint?

Features of DMS are:

  • Document center
  • Document Library
  • Version Management
  • Document approval
  • Document Set
  • Document ID
  • Metadata and Validation
  • Office web app
  • Multi-Lingual
  • Authentication & Authorization
  • Information Rights Management
  • Archiving
  • Audit
  • Search
  • Office working
  • Translation

How beneficial is Microsoft SharePoint for a start-up?

Some of the benefits are mentioned below:

  • Gives the consumer a constant experience.
  • Simplifies day-to-day business.
  • Complies with legal standards.
  • Reuse and manage content.
  • Simplify access to corporate data.
  • Employee information and expertise connections.
  • Accelerate group business operations.
  • Share private data in a secure manner.
  • Give workers the ability to make decisions.
  • Create a platform that is integrated.

How does SharePoint support mobile and remote workers?

SharePoint is now even more accessible on smartphones than before thanks to the mobile apps for it. You can use your mobile device to read content on websites, collaborate with coworkers, access shared documents, and stay connected to your job which benefits remotely working employees.

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