Sharepoint Onpremise Case Study Exit Form

Customer

One of the UAE’s largest industrial investment holding companies, mandated by the Abu Dhabi Government to create, optimize, promote and champion capital- intensive assets. As a key contributor to Abu Dhabi’s Economic Vision 2030, Senaat operates in four of the main industrial sectors listed in the vision through its portfolio companies. These are: metals; oil and gas services; construction and building materials; and food and beverages manufacturing.

Industry	Conglomerate
Technology	Microsoft SharePoint 2019

Challenge

The exit interview should be completed on the employee’s last day of employment. An exit interview should be performed by a representative of human resources with every employee who resigns from their position.

It should be explained to the employee that exit interview notes are taken to monitor issues in the workplace. The notes are kept on a confidential basis. A complete file of exit interviews is kept separate from personnel files and is reviewed periodically.

Solution

TechnomaX decides to automate the exit interview questionnaire. Which will have the following features.

HR department will initiate the forms by filling the first part of the form.
The targeted employee will receive the email notification and the form link to fill the answers for all the questions.
Once the employee fills all the answers it will notify the HR department for the assessment.

Benefits

Automation of the exit interview process benefitted the customer in the following ways:

Instead of keeping the files in the shelf, HR department can save all the forms in SharePoint and review based on the employee id.
User got the single platform to share, communicate and collaborate through the automated form.
Instead of sending mails to the specific employee, HR department were able to initiate the form and share it with them for further filling.
HR department were able to filter the answer based on the online form in the SharePoint.
The form saves in SharePoint for all the employees and which helped the organization to improve the efficiency.

Exit Interview Questionnaire Back

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