Brochure Distribution Form – Microsoft Flow


Real Estate


Microsoft SharePoint Online


The client is a major real estate developer with focus sports as a core theme.

They manage a multi-venue sports complex in UAE. It provides a mix of residential, retail, leisure and recreational facilities. It is built around five major sports venues and features a number of sports academies. The residential aspect of the project consists of mid-rise apartment buildings, townhouses and villas.


Since the client provides a mix of residential units, the security & the property management department of the organization has to control all kind of intruders to the residential area. Especially the brochure distributors. The brochure distributors need to take the permission from the security & the property management department to enter into the residential area. The externals need to fill the form and to approach the security & the property management department to take permission. For that all the distributors need to go to the department and to collect the form and to fill it.


After analyzing the client requirements, TechnomaX decided to implement the brochure distribution form in SharePoint online and the workflow using Power automate. This form was given in the website so that external people can raise request using this form whenever needed without going to the security & the property management department. The requestor will get notified based on the approval from the security & the property management department. Based on the approval the flyers/brochures can be distributed in the residential area.


  • Since the forms are available on the client website, all the external users can access the website and initiate the request for the brochure distribution form.
  • This made the requestors to get the status updates through email notification instead of visiting the security & the property management office.
  • Microsoft forms helped the IT departments to edit & update the forms when needed.
  • Made the life easier by helping you automate any repetitive, low-effort, but time-consuming task such as notification sorting, data collection, alerting, pinging, and so on.
  • Since we used Microsoft flow for brochure distribution, it helped the client to integrate with other applications easily.